how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT All Extenuating Circumstances claims must now be submitted on Portico. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . dissertations refer to the dissertation handbook for specific guidance). Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). includes details of all the different support that is available to you. Our events are designed to help you meet people, try new things and have fun. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). /Tx BMC This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. All Extenuating Circumstances claims must now be submitted on Portico. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". You can find further guidance on what your evidence should include in UCL's Academic Manual. Source: Shutterstock This could be: More about Self-certified ECs: No earlier than 2 weeks before the deadline. Source: Glenn Cartsens Peters/Unsplash. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. This is synonymous with "mitigating," or "exceptional" circumstances. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. You will need to provide the additional evidence within four weeks of being contacted. Source: Kyle Loftus/Unslash. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. But you cannot self-certify once the exam has started; you must provide evidence. EMC If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. You apply for extenuation via an online form. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. ECs are designed for emergencies. Some other situations beyond your control typically arent considered viable extenuating circumstances. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Other universities may prefer to meet with you in person to decide how to move forward. Is the claim supported by appropriate evidence? EMC The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Please be patient. review their decision. /Tx BMC If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. What falls under extenuating circumstances? What would you like the Union to do? Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. HA We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: What qualifies for extenuating circumstances? Third-year student, Iris, recently received an emergency grant, hear what the process was like . Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. UCL have a Self-Certification Policy in place for the 2022/23 academic year. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Compiling the relevant documents and information can help speed your application along. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! Work will not be accepted by email. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If you do not submit the requested evidence, your claim will normally be rejected. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Do Share & Care schemes work for student accommodation? Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. You will also be notified of the outcome of your claim via Portico. 0 The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. EMC Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Step 2: gather the relevant evidence for your application. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. EMC You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Sport is for everyone, and well help you find your level. e.g. EMC If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. A decision cannot be made until your evidence is received. Volunteering Awards Ceremony 2021: Your Definitive Guide! Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Step 4: wait for approval. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. You must submit your late evidence no more than four weeks after submitting your EC application. This will come into effect for 2024 applications (i.e. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Not submit your assessment at the usual time, but have an opportunity . If youre struggling with situations beyond your control, extenuating circumstances could help. Letter from your doctor or medical practitioner). /Tx BMC If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. hbbd```b``K@$Xa7X)"+! and must cover the full period for which you are requestingmitigation. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. University Way They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Coursework and project submissions dates are all available on the Moodle pages for each module. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Yes, as long as they fall within the same 14-day period. Although we encourage you to discuss coursework with others, the final product must be your own work. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. This would bring us to equal standing with UCL clubs and societies. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Please avoid sending photographs that you think illustrate your condition. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . The information you need to support you with an extenuating circumstances claim can be found below. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Cha c sn phm trong gi hng. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). You should submit the EC on time and indicate that your evidence will be forthcoming. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Detail of where to submit the form are in your Student Handbook. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. You should receive a response withinone week of submitting the request for review. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. University is a big, exciting place. See the assessment regulations. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. You will need to provide the additional evidence within four weeks of being contacted. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. See Section 2.9: If you miss the deadline for EC claims. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication If you can imagine it, theres probably a society for it. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. It is your responsibility to ensure that the work is submitted on time. What qualifies for extenuating circumstances? Advertise a vacancy on our platform today. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You will usually find this in your Handbook, or ask yourDepartmentalTutor. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. This may affect the type of mitigation that is available to you. Students will not be entitled to their SoRA adjustment again on top of an EC extension. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your evidence within FOUR WEEKS of submitting your EC. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. You can find the Extenuating Circumstances form here. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. and must cover the full period for which you are requesting mitigation. But life isnt always easy. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Were led by studentsand that means youre in charge. You can only defer time-limited assessments (e.g. HPpuVru0 /Tx BMC If the request is accepted, the student may be granted an extension. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email EMC Your claim will be considered by your department. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. how to apply for extenuating circumstances ucl. exams) to the next assessment period. butler county election office phone number / . Appeals should be submitted within 10 working days of receiving your outcome. I have offers from manchester and UCL. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. /Tx BMC Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. 419 0 obj <> endobj Source: Shutterstock. Bereavement: You will be required to provide a death certificate. For your application to be approved, youll need to provide evidence of your circumstances. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Need support during your admission journey? However, you have the right to appeal your results via the. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence.