State Law and Rule . No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Pages 1+ : $1.00 per page Pages 1 25 : $20 Flat Fee Search Fee: $20.00 $31.02 Pages 1+: Paper Records50 Pages: $0.75/page51+ Pages: $0.50/page, Electronic RecordsCopy Fee: $0.10/pageX-rays/Other Media: Reasonable costs, but not exceed $25.00Max Fee: $25.00Rush Fee: $20.00 (for requests completed and delivered within 48 hours), Paper Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $227.00 per admissionPlus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Electronic Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $170.26 (regardless of number of admissions)Plus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Copy Fee: Actual reproduction and mailing expense, Clinic Records5 Pages: $20.00 flat fee6+ Pages: $0.50/pagePostage: Actual mailing expense, Hospital Records5 Pages: $18.00 flat fee6+ Pages: $0.85/page51+ Pages: $0.60/pagePostage: Actual mailing expense. Pages 401+: $0.44per page, Patient X-rays, and other imaging media, upon payment of reasonable reproduction costs and a handling charge of $20.00 for hospitals and $10.00 for other health care providers. Microfilm : $0.50 per page Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge. Retrieving, copying and transmitting existing medical reports and records, to include copying of medical notes and/or records supporting a bill or invoice for charges for treatment or services: $.30 per page for pages 61 and thereafter. Pages 1 20 : $1.25 per page Microfilm: $25.20 plus $2.70/page, TX Health & Safety Code 241.154, Clinics: Max Fee: $200.00, Search Fee: $30.00 (Includes pages 1-10) The new maximum fees for copying will be $28.57 plus $0.66 per page for the cost of labor and supplies for copies provided in paper form and $26.75 for additional costs if records are maintained off-site. Pages 21 100 : $ 0.83 per page The non-refundable fee of $315 may be paid by credit card (complete credit card authorization . If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage. Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. Source: 735 ILCS 5/8-2001(d) (Adjusted based on CPI in 2022). Patient or Legally Authorized Representative: No more than $1 per page and shall not exceed $50 per individual admission record for medical records in paper, electronic format, microfilm or microfiche. Search Fee (Only for requesters that are NOT patient or patients personal representative) : $22.19 State law [K.S.A. The charges for providing digital imaging media copies shall not exceed $200.00, plus all postage charges actually incurred. Pages 31+: $0.94/page, Search Fee: $20.00 X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $25.42 Pages 26+: $0.75 per page, Electronic Records: Pages 31+ : $0.50 per page Pages 1+: $0.30 per page Search/Storage Fee: $15.00 (only charged if records are retrieved from an off-site location) Pages 1+ (electronic records) : $0.20 per page Pages 1+ : $0.76 per page. Medical providers may charge a reasonable fee for providing medical records to each subsequent requesting party. Microfilm and other media : Actual cost of reproduction, Delaware Administrative Code, Title 24: 24 Del Code, Chapter 1700, Section 16, Workers Comp: Search Fee : $25.34 Pages 21 60 : $0.90 per page Pages 11 50 : $0.50 per page Pages 17+ (Paper): $0.45 per page, OAR 847-012-0000, Search Fee: X-rays : $10 Search Fee + the actual per page cost of reproduction, Workers Comp: X-rays, imaging and other media : $5.00 per page Max Fee (electronic records): $150, Paper Records: Cal. Postage : Actual cost of mailing, Search Fee: $23.04 Paper Format: A reasonable fee for providing the requested records in paper format shall be a charge of no more than $25.00 for the first 20 pages and $0.50 per page for every copy thereafter. In no event shall the charge for pages exceed $100.00. STATE OF CALIFORNIA . 13:35-6.5, Pages 1 - 15: $30.00 flat fee Pages 101+: $0.66 per page If no records are found, a $25.00 maximum clerical fee may be charged. Pages 26 - 50: $0.84/page If the provider or medical records company collects a labor fee, the provider or medical records company may not charge for making and providing copies of the first 10 pages of a medical record. Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp Copies of X-rays or films not reproducible by photocopy shall be provided at the health care provider's actual cost for materials and supplies. Pages 1 - 25: $1.00 per page $22.00. We also offer a wide range of time- and cost-saving document management services. Certification Fee : $9.70, Workers Comp: (a) A provider or medical records company that receives a request for a copy of a patient's medical record shall charge not more than the following: (1) One dollar ($1) per page for the first ten (10) pages. Pages 6+: $0.50 per page (per admission, in addition to the above $15 fee) Pages 26+: $0.50 per page The charges for providing digital copies shall not exceed $100.00 plus all postage charges actually incurred. Title 63 Professions Of The Healing Arts/Chapter 2 Medical Records/63-2-102 andTennessee Code Annotated 68-11-304, Hospitals Records: A search fee of no more than $20.00 per request. X-rays and other media: Actual cost of reproduction, $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. The following apply to requests from anyone other than the patient or a person authorized by the patient: Wis. Stat. Minimum charge: $10.00, Paper Records: 39.304 Photographs, medical examinations, X rays, and medical treatment of abused, abandoned, or neglected child.. SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Max fee for electronic records: $170.26 (regardless of number of admissions), Search Fee (For Non-patient Related Requests): $23.13, Certification (For Non-patient Related Requests): $9.38/request, Search Fee (Paper): $7.50 (Includes pages 1-16). Without any state guidelines, federal law governs the establishment of copying charges. Hospital Records10 Pages: $52.12 flat fee11+ Pages: $1.76/page61+ Pages: $0.86/page401+ Pages: $0.47/page, Microfilm10 Pages: $79.39 flat fee11+ Pages: $1.81/page. Search Fee: $10.00 Pages 1 30 : $0.65 per page Preparation fee of $22.88 if the records are sent to another provider or a person other than the patient or the patients personal representative, For Paper Records: Copying fee not to exceed $0.76 per page, For Electronic Records: 75% of the paper record copying fee up to a maximum of $80.00 per request, Source: MD Health Gen Code 4-304 (adjusted based on CPI in 2021), $27.01 base charge for clerical and other administrative expenses related to complying with the request for making a copy of the record, $0.91 per-page charge for the first 100 pages copied. X-rays: $10 Search Fee + the actual per-page cost of reproduction, Pages 1 50 : $0.37 per page Search Fee: $10.00 Pages 351+ : $0.25 per page Pages 1+ : $0.50 per page, Search Fee : $20.00 Source: MO Rev Stat 191.227 (adjusted based on CPI in 2022; effective February 2022). * 1998 regular legislative session. Admin. $15.00. Below are each states current copy fees. Pages 101+ $0.33 per page, Microfilm and other media :$22.19 + $1.62 per page Flat Fee Pages 11-50: $12.00 ($28.00 total) $0.51/page (51+), Electronic Records: $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. The purpose of HIPAA is to provide more uniform protections of individually . If requested, the provider shall include an affidavit certifying that the records, images, or billing statement produced are true and accurate copies of the originals for an additional fee not to exceed ten dollars. Effective January 1, 2022, this new law will expand the circumstances that a healthcare facility must provide a patient one complete copy of their medical records free of charge. Note: A patient is entitled to inspect and copy any records developed or maintained by a health care provider or other person pertaining to the health care rendered to the patient. X-rays :$22.19 + $11.07 per image Pages 1+ : $0.58 per page The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Pages 21 - 100: $1.00 per page Code r. 876-8.9 (85,86) (2016). In 2021, the AMA changed the documentation requirements for new and established patient visits 9920299215. Pages 26+ : $0.25 per page, Search Fee : $20.06 Medical Records Access Act Inside MDHHS Legal Medical Records Access Act 2022 Medical Records Access Act Fees PLEASE NOTE : The Department's only involvement with the Medical Records Access Act (MRAA) is to set the rate health care providers may charge for copies of records under the MRAA. Microfilm: $2.00 per page, Search Fee: $25.88 Max Fee for electronic records: $120.32, Search Fee: $15.00 Social Security: No charge for a request to support a claim under the social security act. Max Fee for Electronic: $186.18, Pages 26+ : $0.75 per page, Electronic Records: Pages 81+ : $0.50 pre page Pages 1 - 30: $0.80/page Microfilm : $2.00 per page, Search Fee : $25.88 For Electronic, digital, or other computerized format: When requested by the patient or patients representative: $2.41 per page for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, $2.35 for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, Source: OH Rev Code 3701.741 (Adjusted based on CPI in 2022), $0.50 for each page, not including any x-ray or other photograph or image or pathology slide, $5.00 for each x-ray, other photograph or image, or pathology slide, No fee may be charged for searching, retrieving, reviewing, and preparing medical records of the person, No mailing fee shall be charged for copies provided by facsimile. Pages 1 5 : $18.00 flat fee Search Fee: $30.00 flat fee (first 150 pages) Pages 11 20 : $1.00 per page above 50 pages $28.00 plus $.35 per page above 50 the maximum allowable payment for the copying of medical records is applicable to any health care provider, business, or other entity . X-rays and other media : Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records The District of Columbia Health Occupations Revision Act of 1985, March 25, 1986 (D.C. Law 6-99; D.C. Official Code 3-1201.01 et seq. Pages 50+: $0.42/page Radiograph copies, either by film, CD, or digital, shall be reimbursed at $9.50 per image, not to exceed a maximum of $30.00. Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record. Fiscal Technician I . $0.76/page (11-50) Below are the current fees for each state. Pages 1+ (paper records): $0.40 per page Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. This per page charge includes the cost of each CD Rom, DVD, or other storage media. Confidentiality of animal medical records. Electronic Format. Postage, to include packaging and delivery cost. Pages 1 - 40: $0.53/page Pages 1+ : $1.00 per page, Pages 1 15 : $30.00 flat fee A provider may charge an amount necessary to cover the cost of labor and materials for furnishing a copy of an X-ray or similar special medical record. Social SecurityAttorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. We handle standard medical records, radiology imaging records, prescription records, electronic medical records, medical billing records, personnel & payroll records, and police reports. Microfilm and other media: Actual cost of reproduction, Pages 1 - 20: $0.97 per page Maximum allowable fee. NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. Pages 51+ : $0.25 per page A fee of up to $1 may be charged for each year of records requested. Source: O.C.G.A 31-33-3 (adjusted based on CPI in 2019), Search Fee: $30.00 flat fee (first 150 pages), Maximum allowable fee of $5.00 if a search results in no records found, Source: Georgia State Board of Workers Compensation Medical and Dental Fee Schedule (2020). The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Search Fee : $30.00 flat fee (first 150 pages) Source: 45 C.F.R. form), check, or money order made payable to EMS PERSONNEL FUND.. CONTINUE NEXT PAGE (INSTRUCTIONS) Form # RL-01 Revised 03/2022 STATE USE ONLY The charges listed above do not apply to an X-ray film or any other portion of the medical record which is not susceptible to photo static reproduction. Storage Fee : A reasonable fee may be charged if records are stored off-site. If the provider personally edits confidential information from the record, as required by statute, the provider can charge the usual fee for a basic office visit. . Pages : 1+ : $0.50 per page .315 Patient may ask to prohibit or limit use of his medical records. Pages 26+ : $0.50 per page Pages 1+: $1.64/page The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Source: Texas Health and Safety Code, 241.154(e) (adjusted based on CPI in 2021). A reasonable fee for providing health care information may not exceed $0.50 for each page for a paper copy or photocopy. Search Fee : $10.00 There is no Alaska statute regarding the cost of copying medical records. How much does a typical record request cost? A fee of $5 or no more than $0.50 per page, whichever is greater. X-rays, MRI, CAT Scan (recorded on paper or film) : $2.23 per page, Search Fee: $10.00 .317 Copy of patient's medical record to be supplied on patient's written request -- Exception for Department of Corrections. Search Fee: $25.34 Page 1 of 2. Pages 100+ : $0.25 per page Phone number: 559-243-7100 Pages 51+ : $0.18 per page This information is meant as a guide and should be independently confirmed for your individual circumstances or reason for requesting medical records. Fee for non-paper records not to exceed $2.00 per page, Fee for paper records may not exceed $1.00 per page. Pages 1 5 :$15.00 (per admission) Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) If the records are stored with a third party or a third party responds to the request for records in paper or electronic media, the provider may charge additionally for the actual charges incurred from the third party. ACA Sect. Search Fee: $25.00 X-rays and other media: Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Fee may include sales tax and actual postage. Search Fee : $10.00 1999 regular legislative session. 12-2295 - Charges 12-2295. Pages 100+: $0.25 per page Position Number: CM-157-2022 Department: Fiscal Services Job Category: Time (Percent Time): Term (months/year): Current Work Schedule (days, hours): Monday-Thursday, 7:30am-5:00pm/Friday, 7:30am-11:00am Salary Range: A-69 Salary: A-69Steps 1 - 6: $4,386 - $5,598 monthly Shift Differential: Shift differential eligibility based on the current collective bargaining agreement. The numbers for the Board of Physicians are 410-764-4777 or toll-free at 800-492-6836. Search Fee: $27.46 There is no Idaho statute regarding the cost of copying medical records. Cost of each photocopy, excluding x-rays, shall not exceed $0.50 per page for the first 25 pages $0.25 for each additional page over 25 pages. We email you the invoice, and you also can review it in your user account by logging in to the portal. Max 'per page' fee (electronic records) = $80.00 (141 or greater pages, so if the page count is 141+ pages, you will charge a flat $80 for the pages + the preparation fee of $22.88). Search Fee: $25.01 Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). Search Fee: $20.00 (includes pages 1 - 5) $65 plus $0.25 per page for 101 200 pages Initial fee of $26.74 per request for a copy of the record. Proof of indigency affidavit may be required. The information provided here is the most up to date available as of the original date of publication. Pages 11 - 50: $0.73/page Search Fee: $30.00 (Includes pages 1-25) A custodian may charge an individual a fee, reasonably related to the associated costs, for providing copies of X-rays, films, models, disks, tapes, or other health care record information maintained in other formats. In 2022, a health care provider can charge up to $1.24 a page for the first thirty pages, 94 cents a page after that, and a $28 clerical fee. WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). S.C. Code Ann. Affidavit/Certification: $20.00, $25.00 for executing a medical record affidavit when requested. For St. Paul-Ramsey County Department of Public Health (555 Cedar Street, St. Paul) call (651) 266-1323. $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. Physicians can also charge an authorized third party for the actual cost of postage. Except as otherwise provided by law, a health care provider or contractor may charge a person who requests reproductions of medical records or payment records a reasonable fee for the reproduction of the records pursuant to this section. 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. Preparation fee of $22.88, if the records are sent to another provider. Pages 41+: $0.57 per page When providers are allowed to charge for . Codes 99202-99215 in 2021, and other E/M services in 2023. The fee for electronic records shall be $0.30 per page, with a maximum charge of $200.00, plus delivery fee (no postage shall be charged). patient's authorized representative) a fee for copying medical records. Rush Fee : Additional $10 if request is completed / sent within two days, Workers Comp: X-rays and other media: Reasonable fees may be charged, Charges are based on which is greater: New, Certified Copy of Corrected Birth Record. Search Fee : $25.06 Pages 1+:$1.00 per page, Search Fee : $26.00 Pages 1+: $0.50 per page, Search Fee: $20.00 Our statistical average turnaround time is 16 days. Pages 31+ : $0.50 per page Search Fee : $20.00 Records Requested For Dates of Injury Only: The federal HIPAA regulations do not allow a charge for a preparation fee for records provided directly to the patient. 8:43G-15.3, $90 plus $0.10 per page for 201+ pages, Workers Comp: Pages 51 - 250: $0.60 per page Paper Records: $27.46 plus $0.63 per page for the cost of labor and supplies for copies provided in paper form and $25.71 for additional costs if records are maintained off-site. Max Fee : $100.00 per request, X-rays: $0.75. Certification : No charge. ], 11-50 pages: $28.00 ($16.00 for the 1st 10 pages plus $12.00 for 11-50 pages), Above 50 pages: $28.00, plus $0.35 per page above 50, The above charges are inclusive of any ancillary expenses such as postage, sales tax, and fees for notarized affidavits of records custodians, which are not to be charged as separate items, Source: Kansas Dept of Labor, Workers Compensation Division 2019 Schedule of Medical Fees at p. 378, par. Search Fee: $5.00 Hospitals or clinics subject to licensure by the department of public health or supported in whole or in part by the commonwealth, shall keep records of the treatment of the cases under their care including the medical history and nurses' notes and, in the case of a patient brought to a hospital by an . Pages 250+ : $0.35 per page The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that Charges A. Pages 1+: $0.75 per page, $27.14 Flat Fee, When the health records requested pursuant to subsection B1 are produced in electronic format from health records maintained in electronic storage, a health care provider may charge the requester a reasonable fee not to exceed $0.37 per page for up to 50 pages and $0.18 per page thereafter for such copies and a fee for search and handling not . Actual cost of any required postage may also be charged. *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. 16-46-106, Search Fee: $4.00 (or $6.00 depending on the requestor) No more than $0.75 cents per page for paper copies of medical records, Physicians may impose a reasonable charge for x-rays. If the request is made other than by the patient or the patient's personal representative, total costs for copies and all services related to those copies shall not exceed the sum of the following: An initial fee, which compensates for the records search: $20.68 $1.36 per page for the first 10 pages $0.70 for pages 11-50 $0.28 for pages 51 and over $0.76/page $10.00 flat fee (for all other healthcare providers) + reasonable production costs, Paper Records Pages 51 100 : $0.55 per page Actual costs may not include a retrieval fee or the costs of new technology, maintenance of the electronic record system, data access or storage infrastructure. .310 Personal attendance of custodian of hospital records, when. 19 Del.C. Type of Birth Record Amendment Request. Pages 1 10 : $16.00 flat fee No more than $0.60 per page for paper copies of medical records. Search Fee : $20.00 Certification (if request is NOT patient or patients personal representative) : $8.69 per request, Paper: Pages 51+: $0.35 per page The person requesting copies of records shall reimburse the facility or healthcare practitioner for all reasonable expenses, including the costs of independent copy service companies, incurred in connection with such copying not to exceed a handling charge for processing the request, and the actual postage or shipping charge, if any, plus copy charges. Upon request by such person, the CME shall promptly deliver to such person copies of records relating to the deaths as to which further investigation may be advisable.". Pages 21 - 100: $ 0.83 per page Pages 41+: $0.32/page, Electronic Records Provided in an Electronic Medium: Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b) Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: . medical emergency. Max Fee : $150.00, Microfilm and other media: A second copy of records requested by the same patient for the same records : $1.00 per page, Paper & Microfilm Records Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp:
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